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Who Pays?

X

Payment depends on:

• Whether the building* is appropriated or receipt-supported
• The specific service requested

Appropriated (State-Funded)

State buildings whose construction, renovation and maintenance are funded through appropriations by the North Carolina General Assembly. Funds are drawn from the General Fund or the State Capital and Infrastructure Fund.

• State funds cover all routine maintenance and repair of state-owned property and equipment.
• The department pays for special requests and department-specific services including:
  • Building and equipment installation, replacement or alteration due to departmental requirements or preferences
  • Freezer repairs, maintenance and alarms (except for cold rooms)
  • Security equipment installation and maintenance
  • Battery, key, water fountain filter and fume hood light replacement
  • Creation and/or installation of signs, name plates, artwork, flags, white boards, mirrors
  • New construction
  • Demolition or construction of walls and/or doors
  • Removal or installation of any electrical devices
  • Space planning, furniture or flooring
• If you are not sure whether or not your service is covered by State funds, include your funding information and customer service will make the determination.

Receipt-supported (Customer-Funded)

State buildings whose construction, renovation and maintenance are funded by receipts rather than direct appropriations from the State. Receipts can include various forms of revenue generated by the entity managing the building,
such as fees, grants, donations, and service and sales revenue.

• The department pays for all services except for a very few exceptions.
• If you have discussed a specific rare situation with the Facilities team and they have approved the use of state funds, submit your request with the funding details, but add a note in the request that explains the situation and
  includes your contact’s name.

Furniture Loans

• All furniture loans delivered by Housekeeping are paid for by the requesting department.
• If the department picks up and returns the furniture there is no charge. In this case, still provide your funding details, but add a note in the request explaining that you will pick up and return the furniture, and you will not be charged.

What method should I use?

• Chartfield: Used by University departments for the services listed above that are department-paid. Click the + icon to open your CBM chartfield favorites.
• External Charge Code: Used by organizations such as foundations that do not have chartfield strings.
• Not applicable (if listed): Select if you are certain that your service request is state-funded. If you are not sure, please provide your chartfield or external charge code and customer service will make the determination.

* This includes all property types.